Case study · Custom software

Software for holiday rental quotes and contracts

Generate quotes, annexes and contracts for holiday rentals and tourist apartments automatically, with the status of every document tracked. A custom build by miaIA.AI for property managers who want to stop losing hours to paperwork.

Contract · Booking #A-102
✓ Generated 📄 PDF · 24 Jul

The problem: manual paperwork that doesn't scale

Every holiday rental or tourist apartment booking involves a quote, often an annex with specific terms, and a contract. Doing it by hand (copying data from one place to another, adjusting dates and amounts, checking that everything adds up) eats up hours, causes errors and doesn't scale once you manage several properties.

The solution

Automatic documents, with tracking

We built a custom platform that takes your templates and each booking's details and generates the quote, annex and contract ready to send. The system tracks the status of every document: pending, sent, signed.

The result: what used to take hours of manual work now takes seconds, with no copy-paste errors and everything in one place.

How it works

  • Booking details: guest, property, dates and amount.
  • Automatic generation: quote, annex and contract from your templates.
  • Sending and signing: the document reaches the guest ready to accept.
  • Tracking: see the status of every document at a glance.
What your business gains

Less paperwork, more bookings

⏱

Save hours

Quotes and contracts in seconds instead of filling them in by hand, one by one.

✅

No errors

Consistent data across every document: no more copy-paste mistakes.

📊

Everything under control

The status of every document and booking, tracked in one central place.

FAQ

About the holiday rental software

What does holiday rental contract software do?
It automatically generates the quotes, annexes and contracts for every holiday rental or tourist apartment booking, using templates plus the guest's and property's details. It also tracks the status of each document (sent, signed, pending), cutting manual work and errors.
Is it an off-the-shelf product or is it adapted to my business?
It is built to measure. We start from your quote and contract templates, your terms and the way you work, and build the software around that process. That way it fits the way you already manage things instead of forcing you to change how you operate.
Can it integrate with my booking calendar or my PMS?
Yes. Because it is custom software, we can integrate it with your booking calendar, your PMS or your sales channels through APIs, so the details of each booking feed into the documents automatically and you never have to enter them twice.
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Do you manage holiday rentals?

We'll build you custom software that generates your quotes and contracts automatically. Free audit, reply within 24 hours.